The Outpatient Records/Release of Information (ROI) office is dedicated to providing the medical information our customers need while protecting our patients' privacy. Our goal is to deliver a quality product in a prompt, professional manner.
Patients may request copies of their medical records using form DD Form 2870 (Authorization for Disclosure of Medical or Dental Information) available online;
The OPR/ROI office copies official medical record sets within Reynolds Army Health Clinic (RAHC). Requests for inpatient records, and most outpatient records, take a minimum of 30-60 days to process. Department of Behavioral Health and sensitive records must be reviewed and cleared by a provider before release. Please allow up to 30 days for processing.
The following record requests can normally be processed same day telephonically or via e-mail:
Minor children, physically, or mentally challenged persons. A parent or legal guardian may request copies with appropriate documentation: Medical Power of Attorney, A copy of the court order appointing guardianship, if applicable. AR40-66.
Deceased patients. The patient's surviving next of kin (NOK) or a court appointed executor/administrator signs consent. A copy of the death certificate must accompany all requests. Executors/administrators must show legal documentation appointing them to the position. AR40-66.
All other requests must be accompanied by a Subpoena, signed by a judge, or a Medical Power of Attorney which specifically indicates release of medical records.
Active duty members preparing to retire or separate should obtain copies of all medical records at least 6 months prior to their final out processing date. Members should return to OPR/ROI to obtain copies of medical paperwork generated after their records were initially copied. This will ensure members get a complete copy of their Active Duty Medical record after their retirement/ separation.
For continuation of care within RAHC OPR/ROI will retrieve medical records from a civilian facility at the patient’s request. Once these records arrive at RAHC, they are filed into the patient’s outpatient electronic record. All information filed into outpatient record becomes property of the DoD. If you need medical documentation for your personal record, you will have to go to the treating facility and submit a request through their records section.
Patient Records: 580-558-2103/8258.
Main Clinic, Basement
4301 Wilson Street
Fort Sill, OK 73503